EXECUTIVE ASSISTANT - CONTRACT Job Listing at DM Stone JobsInBrokerage.com in Foster City, CA (Job ID dmstone4638)
The Executive Administrator role provides direct administrative support to members of A Senior Leadership Group and Associate General Counsel.This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.
Manage complex calendars that include scheduling meetings and travels, video conferences, trainings (off-site and / or internal), group events and booking conference rooms.
Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers? phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies.
Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.
Help manage departmental communications to internal key stakeholders.
Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials.
Coordinate conference/meeting room set-up, order catering, and make logistical arrangements.
Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities.
Process expense reports, purchase orders and provide general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting.
Support projects as needed for senior executives.
Associates Degree or equivalent; Bachelors highly preferred;
Minimum of 6-8 years of administrative experience supporting senior executives preferably in a multi-national, public company.
Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations (all applicants subject to Microsoft skills testing).
Experience supporting Legal team is not required but can be a plus.
*MUST PASS CREDIT CHECK AS WELL AS BACKGROUND CHECK*
SEND RESUME AS AN MS WORD ATTACHMENT TO firstname.lastname@example.org
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