EXECUTIVE ASSISTANT - INVESTMENT BANK Job Listing at DM Stone JobsInBrokerage.com in San Francisco, CA

Staffing/Employment

This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events.

Assisting with developing and updating complex PowerPoint presentations, Excel spreadsheets and other documents.

Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials.

Drafting and typing correspondence, making copies, preparing binders, answering and screening manager's phone calls and directing inquiries to the proper party within the team.

Manage details for regular leadership team meetings, including logistics, agenda/materials, onsite support and event management.

Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.

Will include interfacing with the Executive Management Committee and their assistants, and other senior executives.

Act as a liaison, problem solver, and facilitator as the first contact for the Executive Leader.

Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting.

Facilitating and coordinating communications and administrative procedures across the team.

Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements.

Making extensive travel arrangements (airline and hotel reservations) and processing expense reports.

Providing back up assistance to other administrative support team members as needed.

Support projects as needed for the senior executive.

Qualifications

A Bachelors Degree (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company.

Must have experience in supporting a senior executive in a fast-paced and demanding work environment.

Must be proactive and solution oriented, looking for ways to add value and assist the team.

Demonstrated ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail.

Must be a self-starter and have a "take charge" attitude; must be able to work with little or no supervision.

Exercise excellent judgment in setting priorities and interacting with internal and external contacts. Ability to anticipate the needs of the executive and team.

Ability to work well under pressure and respond to tight deadlines.
Demonstrated professionalism and discretion and experience in working with highly confidential information.

Strong focus on customer service, team player mentality and ability to work collaboratively with others.

Fully proficient on all Microsoft products including Excel, Powerpoint, Word and Outlook.

SEND RESUME AS AN MS WORD ATTACHMENT TO diane@dmstone.com