SR EXECUTIVE ASSISTANT Job Listing at DM Stone JobsInBrokerage.com in Redwood City, CA

Staffing/Employment

The Senior Executive Administrator will provide administrative support for the Global Head of Technology and Operations

RESPONSIBILITIES:

Managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms

Administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers? phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies

Preparing meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials

Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements

Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities

Handling contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed

Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting

Making travel arrangements (airline and hotel reservations) for all team members

Set up new employees and managing office space as needed

Coordinating projects as needed

Provide back-up assistance to other administrative support team members as needed

REQUIREMENTS:

Bachelor?s degree and 10+ years of administrative experience required

Experience in supporting a senior executive in a fast paced, global corporate environment

Strong PowerPoint skills required and solid experience in developing presentations

Proficient on all Microsoft products including Excel, Word and Outlook

Must be proactive and solution oriented, looking for ways to add value and assist the team

SEND RESUME AS AN MS WORD ATTACHMENT TO diane@dmstone.com