Business Office Manager Job Listing at Kaplan in San Diego, CA

Computer Software, Media / Publishing

Business Office Manager
Req # 21468BR
Division Kaplan Higher Education Campus
State California
City San Diego
Full Time/Part Time Full-Time
Job Description Position Summary
Kaplan College, San Diego is seeking a Business Office Manager.

The Business Office Manager is responsible for developing/maintaining school financial/accounting systems and managing the related employees and tasks. Includes accurately reflecting the school's financial position in compliance with GAAP, FASB, and federal rules & regulations. It includes month end processes, ensuring A/P and A/R are managed appropriately, communicating P&L results to management, and developing/managing departmental budgets.

Key Job Responsibilities
Supervises the Business Office Specialist and the BO functions to achieve maximum results vs budgets and targets. Responsible for the direction of all BO operations. Responsible for calculating, posting, and data validation duties to obtain and record financial data for use in maintaining accounting/statistical records. This includes reviewing monthly journal entries to ensure accuracy, running the monthly revenue recognition process from our student software to ensure all charges are accurate and timely, managing the daily cash receipts process to ensure receipts are recorded appropriately, and reviews of the A/P Registers to ensure invoices paid are recorded accurately. Also, review monthly results/P&L with campus management to determine actions to keep the campus on budget. Responsible for (in conjunction with the campus ED and DOF if applicable) administration and management of the campus annual budget and monthly forecasts. This includes regular updates to the budget/forecast model, producing reports for analysis with campus management, and communication of budget/forecast plans to campus management. Responsible for all activities within A/R/collections. This includes daily contact with students to collect payments, regular review of A/R reports to measure trends and determine where to direct focus, creating and communicating payment promotions to students, and enlisting other departments to locate students to discuss payment issues. Also, regular follow up on delinquent accounts and referring accounts to collection agencies as needed. Responsible for all activities in the A/P function including invoice processing/input and research to ensure payments are made timely & accurately, using a purchase control system (i.e. POs) to control purchases in advance and ensure they are properly approved, contact with local providers as needed to ensure products/services are up to standard, establishing a receiving process to ensure any invoices paid are for products/services received, and review of monthly P&L's and A/P Registers to ensure coding is accurate. Enforce policies and procedures for Business Office and confirm that employees are adhering to the same. May include policies related to SOX compliance, cash receiving and handling, A/P processing, collections, and month end procedures/timelines. Provide excellent customer service to all, including employees, students, and 3rd parties. May be responsible for HR and payroll administration functions, such as communicating benefits updates campus wide, review of payroll reports (i.e. identify any missing employees/time), and coordinating employee questions to their corporate contacts. May be responsible for coordinating campus compliance functions with other Directors and the campus ED. May be responsible for campus facilities management including things such as identifying and being the campus contact for local cleaning services and maintenance services.

Minimum Qualifications
Associate's Degree (A.A.)
3-5 yrs related field experience (finance/business).Helpful experience would include P&L management, month end G/L closings, budgeting & forecasting, and managing finance staff. Strong computer skills, especially in MS Office (heavy Excel use), recommended. Must possess strong oral and written communication skills. Position requires exceptional social interaction skills. Must be professional in all aspects: appearance, demeanor and attitude. Must be able to manage multiple priorities and work independently toward targets.

Preferred Qualifications
Business focus preferred Bachelor or Master's Degree, Able to prioritize, handle pressure & responsibility, work within deadlines emphasized.