Executive Assistant Job Listing at Prudential in Newark, NJ

Insurance, Finance

Description:
 
The Executive Assistant will support the Head of Strategic Solutions Group.  The Strategic Solutions Group seeks to service and expand relationships with the firm's largest institutional clients, prospects and consultants across Prudential's U.S. businesses. 
 
The Strategic Solutions Group is seeking a skilled, energetic and highly motivated individual for an Executive Assistant position to provide support to one Senior Managing Director and two Managing Directors.  Incumbent must be able to look at things in a broad perspective, as they will need to anticipate the Principals' needs before being asked.  The successful incumbent must have the ability to work in a fast paced environment, take initiative and have excellent follow-up skills.  
 
Responsibilities:
 
Responsibilities will include, but are not limited to:

• Utilization of advanced software applications


• Schedule meetings


• Coordinate travel arrangements and prepare itineraries


• Gather materials for meetings


• Maintain Principals' calendar


• Type and proofread documents


• Screen e-mail


• Answer and screen telephone calls


• Business controls - departmental expenses, compliance and paymaster functions


• Prepare travel and general expense vouchers


• Coordinate annual performance reviews


• Provide back up support for other SSG assistants when required.    

 
 

Qualifications:

• Superior proficiency in Lotus Notes, Microsoft Word, Power Point and Excel
• Strong follow-up, multi-tasking and the ability to prioritize effectively
• Ability to take initiative and anticipate the needs of Principals
• 5 - 7 years administrative experience.
•  Excellent verbal and written communications skills
•  Detail oriented and very organized
•  Ability to work independently but also partner as a team player
• Flexibility to work in both Newark and NYC office locations based on business demands.  Primary location is Newark office.