Executive Assistant - Investment Risk Management Job Listing at Prudential in Newark, NJ

Insurance, Finance

Job Description
 
The Investment Risk Management team has a career opportunity for an Executive Assistant supporting a team of Risk Management professionals located in Newark, New Jersey. Responsibilities will include, but not be limited to:

• Provide general administrative support (including but not limited to answering telephone, typing, compiling meeting materials, photocopying, filing, and maintaining/ordering supplies).


• Schedule large and/or complex meetings with key clients and senior executives.


• Organize and maintain calendars of the senior team members.


• Organize general travel arrangements.


• Prepare and submit vouchers to Accounts Payable for processing and reconcile any errors/discrepancies between vouchers and credit card bills.


• Compile and distribute materials for staff meetings.


• Prepare spreadsheets and/or PowerPoint presentations of moderate to significant complexity.


• Special projects as assigned.

 

• A minimum of 5 years practical business/administrative experience strongly preferred.
• Excellent interpersonal skills, attention to detail and the ability to communicate with all levels in the organization required.
• Excellent meeting planning, project management, and organizational skills required.
• Excellent judgment and discretion required in handling highly sensitive and confidential information in a respectful manner.
• Attention to detail and prioritization skills needed and ability to work under minimal supervision under tight time constraints as needed.
• Strong partnering skills.
• Proficiency with Microsoft Office computer programs, specifically Word, Excel and PowerPoint.
• Proficiency with Lotus Notes preferred.
• Flexibility to work overtime as required.
• Bachelor Degree preferred.