Manager of Administration and Project Coordination Job Listing at Prudential in Iselin, NJ

Insurance, Finance

The incumbent, Project Director, will be responsible for supporting the various functions within the Business Information Protection Office (BIP).  The Project Director will report to the VP of BIP and will assist the BIP Management Team by developing and supporting processes that set strategic direction and communication.  The Process Management specialist will be responsible for collecting best practices and implementing them acrosss BIP. The candidate will document process standards and manage departmental communication and strategic activities.  This individual's responsibility will also include formulating and executing project plans and help manage the teams to complete objectives on time and within budget.  The candidate will also work in a relationship management capacity.
 
Strong verbal and written communication skills are crucial to this position as the candidate will interact with various business groups and senior management on an ongoing basis.
 

Primary Responsibilities:

• Manage the department budget of $25M.


• Provide department analytical support for Corporate Audit.


• Manage a range of projects setting priorities with measurable objectives, monitoring and reporting progress and results.


• Develop Department executive level presentations.


• Develop tracking mechanisms for BIP control related issues.


• Develop communication standards and protocols for the department.  Assist in the creation and maintenance of management reporting, department goals and objectives, management presentations, development / maintenance of department intranet site, and newsletter.


• Assist in the development of training and awareness materials / presentations for all functions.


• Support the development, enhancement, and management of the BIP programs, including:
  
  
  • Maintenance of related policies and procedures
  
  
  • Maintenance of central repositories for documentation
  
  
  • Periodic scorecard preparation and other management reporting
  
  
  • Ongoing training and awareness on BIP processes and tools


• Lead small projects and assist other department disciplines (Business Information Security, Vendor Governance, Records Information Management, Business Continuity, and Space Planning) as required.


• Provide direction for administrative support staff.

• 5 or more years experience working in large company environment.
• Strong analytical and problem solving skills with proven experience in developing processes and measurement plans.
• Strong communication and relationship management skills essential.
• Ability to work with all levels of the organization.
• Ability to multi-task, deal with change and work under time constraints, and with little direction.
• Proficiency in MS Office essential (focus on Word & Powerpoint).
• Approximately 20-25% travel may be required between Ft Wash, Woodbridge, and Shelton.