Sr Administrative Assistant Job Listing at Prudential in Chicago, IL

Insurance, Finance

Senior Administrative Assistant-Prudential Capital Group
 
Prudential Capital Group is one of the largest managers of private placements with a $62.5 billion portfolio of nearly 1,000 public and private middle market companies, worldwide.  Prudential Capital typically invests $8 to $10 billion per year of senior debt and mezzanine capital on behalf of its investors through its unique regional office network with locations in Atlanta, Chicago, Dallas, Los Angeles, Minneapolis, New York, Newark, San Francisco, London, Paris, and Frankfurt. The Executive Office is located in Chicago.(All numbers are current as of June 30, 2012)
 
Prudential Capital Group's Chicago Office is seeking a bright, organized, motivated, energetic individual for a senior administrative position.  In our Chicago location, the Senior Administrative Assistant will perform administrative work of moderate difficulty and complexity and will provide support to the Corporate and Project Workout team of Investment Professionals. 
 
Job Responsibilities will generally include, but may not be limited to the following:
 

• Provide direct administrative support for a Managing Director and other team members in the Chicago office as needed, including answering telephone, word processing, compiling meeting materials, photocopying, filing, vouchering, maintaining/ordering supplies, sorting and distribution of department mail and faxes


• Schedule and coordinate meetings for the team and team members with internal/external clients


• Organize and manage registration, hotel and general travel arrangements for offsite meetings, conferences and seminars for multiple team members


• Prepare and submit expense and travel vouchers to Accounts Payable for processing and reconciliation of any errors/discrepancies


• Enter and/or obtain loan data into/from the Company's business system (Salesforce)


• Prepare, arrange, compile and assemble materials for client visits and other team projects


• Manage systems needs/equipment requests  


• Maintain trade association memberships and subscriptions.


• Prepare spreadsheets and/or powerpoint presentations of moderate to significant complexity


• Screen and redirect routine and non-routine calls, as appropriate


• May perform Paymaster duties for the team


• Provide back- up administrative support to other administrative assistants in the department/office as needed


• Special projects as assigned

Qualifications: 

• A minimum of 3-5 years of administrative experience strongly preferred
• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required
• Excellent interpersonal skills, dependability and the ability to communicate with all levels in and outside of the organization required
• Positive, "can-do" approach to work
• Strong initiative and good judgment a must
• Attention to detail and prioritization skills needed
• Excellent judgment and discretion required in handling confidential information
• Ability to solve problems and troubleshoot with general oversight from managers
• Excellent organizational skills with the ability to prioritize and multi-task required
• Ability to work independently and as a team player
• Ability to compose routine letters and/or emails needed.
• Strong partnering and collaboration skills required
• Willingness and ability to take direction from multiple sources required
• Proficiency with Microsoft Office computer programs, specifically Word, Excel and PowerPoint
• Proficiency with Lotus Notes and Salesforce is a plus
• Flexibility to work overtime as required