Intern for assistance of Executive Assistant Job Listing at Rasa Living in New York, NY

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Rasa Living is a Lifestyle company dedicated to bringing spirituality into everyday life. Rasa Living is involved in music, entertainment, fashion, beauty and design. We are looking for an executive assistant intern. The ideal candidate is a self-starter who approaches tasks with a true sense of urgency and focus. The individual should set realistic goals and actively work towards achieving them.

Internship Description:

An intern to executive in the public eye. Provide any and all support necessary to complete job. Music industry background and/or interest is a plus.

Responsibilities/Duties:

- Help in answering phones, directing calls accordingly, and taking messages
- Help in daily schedule: control daily calendar of meetings and calls, set up conference calls (including overseas), coordinate participation on board calls, confirm all meetings & calls
- Help coordinate calendar & scheduling
- Travel: help in booking domestic and international travel (including hotels, car, flights and managing frequent flyer accounts), bill back clients for relevant travel, and maintain regular contact with drivers, hotel managers, etc. for very frequent travel
- Correspond via phone, email and/or fax as needed.
- Data Entry
- assistance in leading and coordinating projects
- Prepare correspondence (memos, emails) as required
- Prepare presentations
- Process and track expenses
- Processing of packages and messengers
- Produce various types of reports
- Provide administrative and office support activities for Executive
- Sometimes will cover for other employees on breaks and vacations
- Process invoices for payment
- Review invoices for accuracy and completeness
- Sorts and distributes mail/ facilitate messenger and or delivery service
- File and retrieve corporate documents, records, and reports
- Prepare responses to correspondence containing routine inquiries
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors